If you try to click on those spaces, you'll notice that you actually can't get there. You can see here, there are some spaces in between our title and our headings, looks like someones added space between each of the paragraphs. If you're catching up, open up Tech Connect0402, from the chapter 4 folder of your exercise files. That's what we're going to explore with our tech connect document here. Subscribe to get more articles like this oneĭid you find this article helpful? If you would like to receive new articles, join our email list.- Another type of paragraph formatting that can improve the look and feel and even the readability of your document, is paragraph and line spacing. The name of the number merge field in the above examples comes from the Excel source file. In the examples above, commas would be inserted only if the number was one thousand or more. This suppresses zeros from empty fields and from fields containing zeros. Zero values can be suppressed by adding a final semicolon ( ) in the switch but nothing after it. The syntax of the full mail merge number field code with the switch is: The merge codes may appear in quotes or double quotes. Number switches start with \# and the codes that follow represent the format for the number. Since # specifies the minimum numeric places to display, if a place has no digit, it is replaced with a space. You can also enter commas (,), decimals (.) and currency signs ($). The # code will be replaced by a digit only if it is not a leading or trailing zero. Codes entered in switches can contain multiple parts separated by semi-colons: The common codes used in a number switch are 0 for a required digit and # for a variable number. Related article: How to Use Mail Merge in Microsoft Word to Generate Form Lettersĭo you want to learn more about Microsoft Word? Check out our virtual classroom or live classroom Word courses > Using codes in a number field switch You can use switches to change the format of a number field to display currency symbols as well as commas or decimals.Ī number field is typically inserted in the main document using Insert Merge Field on the Mailings tab in the Ribbon. Number formatting issues typically occur when the source document for the mail merge is an Excel workbook or Access database.
You can change or fix the format of a number field in a Word mail merge document using switches in field codes. Change the Format of a Number Field in a Microsoft Word Mail Merge Document Using Switchesīy Avantix Learning Team | Updated January 16, 2021Īpplies to: Microsoft ® Word ® 2010, 2013, 2016, 2019 and 365 (Windows)
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